الوظائف
HR Assistant
- التاريخ : 2024 15 Oct
HR Assistant
Department/Unit | project management |
Faculty/Division | HR/FIN |
Classification (salary rates) | HEW Level 7 |
Employment type | Full Time |
Work location | IBB. |
Duration | 8 Months |
Monash HR Assistant Values
- Integrity
- Collaboration
- Innovation
- Excellence
Background
YHO is a non-profit and non-governmental organization aiming to provide health, nutrition, food security and protection services as a humanitarian response to the escalating socio-economic situation in Yemen since 2013.
YHO uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people. Humanitarian.
YHO places human dignity at the centre of its relief and development work.
Position purpose
Execute administrative, HR and legal related tasks to support the Project HR Manager following YHO standards and procedures, in order to ensure legal compliance and to realize the HR capacity required achieving objectives.
Reporting Line: The position reports to the Senior HR Administration and works with a high degree of autonomy under broad direction
Supervisory responsibilities: Not applicable
Financial delegation and/or budget responsibilities: Not applicable
Key Duties and Responsibilities
Under the direct supervision of HR Administration, and the overall guidance of the YHO Manager, the HR Assistant, will undertake the following tasks:
- Under supervision of the HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
- Updating the HR database and personal files to facilitate HR processes management.
- Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
- Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
- Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
- Making all administrative information available to the staff (posting, meetings, etc.), support Project HR
- Manager in translating documents into local language and assisting in meetings upon request.
- Receive leave requests and follow up on balances.
- Prepare, with the coordination of Finance, the monthly settlement of social insurance dues.
- Follow-up the referral process to doctors, record sick leaves. medical expenses, and follow up on cases of both continuous and intermittent absence.
- Receive and deal with administrative staff health insurance issues and raise them to coordination when necessary.
- Make sure all admin documents are easily available in sufficient quantities to facilitate admin procedures (leave forms, employee file forms
- Assist in Leanring and Development, supporting supervisors and staff to identify needs and opportunities to fill those needs with internal or external trainings and other capacity-building.
Job Requirements
• Desirable finance, business or administration related diploma.
• Essential previous working experience of at least two (2) years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries
• Mission language (English) and local language essential (Arabic)
• Essential computer literacy (word, excel, internet)
Safeguarding Commitments
YHO is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare and beneficiaries with whom YHO GB engages. YHO expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
YHO has a zero tolerance to all forms of violations of Child and Adult Safeguarding and the Code of Conduct by staff
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. YHO GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
How to Apply
APPLICATION PROCESS
• Qualified candidates meeting the above Qualification and requirements are requested to Click Here for submitting their applications before the midnight of July 31, 2024.
- RECRUITMENT IS URGENT: Interested candidates are encouraged to apply as soon as possible and not to wait until the closing date, as interviews will be done on rolling bases
- Only short-listed candidates meeting the requirements will be contacted. All communication will be done through RI formal emails.
Other job-related information
- Travel (e.g. to other Field visits to field coordinators in the project’s target districts) may be required
- There may be peak periods of work during which the taking of leave may be restricted